eDoCat DMS
Single Source of Truth for Your Corporate
Remember when getting cash meant going to the bank? Then came payment cards. Now, it’s all on your phone. Corporate documents? – Same story. First, they lived in folders, then on servers. Today, they belong in a Document Management System (DMS).
Take your business to the next level – go digital! Boost your cybersecurity. Say goodbye to folders on your hard drive, running papers around the company and chasing calendar reminders. Make more money.
Boost your cybersecurity
When it comes to digital transformation, DMS is usually not high on the list of priorities. Yet, this system has a lot to offer.
Stronger data security brings better protection from cyber-attacks and makes you a trustworthy partner for your customers.
With clearly defined rules, structured workflows and user permissions, your documents stay organised and under control.
Greater efficiency in handling documents means more time for your business.
to benefit all your departments
With eDoCat DMS, you can digitise all your documents – invoices, sales offers, HR documents, or directives.
DMS for Management
Experience the difference DMS can make for your company!
- You have decided to go digital!
- Want to speed up your processes and cut costs?
- Need to improve the security of your company’s data?
- Tired of wasting time with stacks of papers to sign?
- Ever received a document for review that was titled *final1 or *final2?
Opt for eDoCat – a DMS system with bank-level security!
DMS for Finance
Stop retyping invoices and chasing down approvers!
- Tired of constantly wondering where that invoice for approval has gone?
- Want to spend your time on something more productive than manually copying invoice data?
- Need a transparent process for linking orders or contracts to invoices?
- Want to cut down on the time your team spends searching for documents?
Opt for eDoCat – a DMS that finds the approver for you!
DMS for Quality Management
Save hours and hours spent on paper attendance sheets!
- Want to be absolutely sure that all your employees have read the latest directive updates?
- Is the preparation for a recertification audit taking up too much of your time?
- Want to stop searching for signature sheets in binders?
- Worried about forgetting the expiry date of guidelines?
- Looking to make customer audits cheaper and faster?
Opt for eDoCat – a system where all your documentation management reports are just one click away!
DMS for Back Office
Get rid of giant file cabinets and calendar reminders!
- Is your file cabinet perfectly organised, but finding a contract still feels like a hassle?
- Worried about missing a contract renewal deadline?
- Want an easy way to check when your MOT, servicing checks, or protective equipment replacement are due?
- Still scanning documents and sending them via email?
Opt for eDoCat – a DMS where you can access all your documents in a second!
DMS for HR
Keep unauthorised people out and free up more time to care for your team!
- Worried about sensitive personal information falling into the wrong hands?
- Want to generate all documents for a new hire with just one click?
- Need to make sure you don’t miss any of your colleagues’ professional exam dates?
- Tired of dealing with a pile of paperwork every time someone new joins your company?
- Want to make sure you store and delete CVs in accordance with GDPR?
Opt for eDoCat – a system that keeps all your documents safe and all your deadlines tracked!
DMS for Sales
No more errors in offers or outdated price lists!
- Want to make sure you’re working with the latest version of your offer, contract, price list or marketing materials?
- Want to make sure you’re working with the latest version of the tender documentation?
- Wondering how to streamline offer creation in your sales team?
- Need a transparent approval process for VIP offers?
- Tired of commenting on final1, final2, final3 files …?
Opt for eDoCat – a Document Management System that gives you instant access to the latest versions of your documents wherever your clients need you!
DMS for Procurement
Optimise your tender process!
- Struggling to stay on top of all the versions of documents in your upcoming tenders?
- Want to make sure you’re working with the latest version of your supplier’s offer?
- Looking to put an end to the cycle of guesswork around unfinished documentation?
- Tired of sending final1, final2, final-final files via email?
- Is finding documents from a previous tender a half-day job for you?
Opt for eDoCat – a DMS where your entire document journey is a matter of just one click!
DMS for IT
Take the hassle out of setting up processes and permissions!
- Need to level-up your company’s cyber security?
- Looking to go paperless or improve document management?
- Tired of setting exceptions in permissions over and over again?
- Want to make managing your infrastructure easier?
Opt for eDoCat – a system that offers both top-tier security and quick, seamless management!
DMS for Project Department
Keep your project documentation under control!
- Dealing with analyses, feasibility studies, and change procedures on a daily basis, navigating through tons of files on the server?
- Need to consult tender documents, while making sure nothing gets missed?
- Need to check the status of an analysis review?
- Want to ensure the analysis does not get stuck with the authoriser?
- Tired of sharing with your team final1, final2, final-final files via email?
- Among the sea of documents, are you sometimes loosing track of which version is the most recent and valid?
Opt for eDoCat – a Document Management System where the latest version is always at your fingertips and the approval procedure is a walk in the park!
DMS for Marketing
Keep your brand consistent just in a few clicks!
- Freaking out when spotting outdated logos or claims in a sales presentation?
- Wasting time looking for the latest sales brochures while you could be focusing on strategy?
- Losing hours tracking down old advertising orders that just got invoiced?
Opt for eDoCat – a DMS that guarantees you always have the latest version at hand.
DMS on a platform trusted by NASA
We’ve developed eDoCat DMS for maximum security and flexibility to never leave you at the mercy of a vendor! We use the Alfresco CE platform, trusted by NASA to store space photos.
Bank-level security
Document management support according to ISO and GDPR legal standards
An open platform designed for easy integration of extra modules
Choose the Best Option for Your Business
No matter the size of your business – 10 people or 10,000 – eDoCat offers a tailored solution for everyone.
Box
For small businesses starting out with DMS
Standard
For medium businesses with common operational workload
Premium
For larger businesses with high support requirements
Enterprise
For businesses with 10,000+ users and unique requirements
Proof of Concept (POC)
Trial version for large implementation projects
Top industry
How eDOCat makes for our clients?
Learn from the experience of our clients who saved time and money with eDoCat.
The ability to attach related documents and maintain a structured contract repository has proved invaluable—especially in recent months, considering the rising inflation. We needed to quickly identify contracts with inflation clauses. Without a DMS, we would have to spend countless hours searching through our servers and our folders. With eDoCat, our staff can find this information in a matter of seconds.”
Monika Popelářová
HR and Communications Director, AXA
eDoCat has brought us the much-needed transparency. It allows us to manage workflows, review and comment on contracts using a single shared version, without the need to create countless copies. Our processes have become much easier and more efficient.”
Renata Horáková
Member of the Board of Directors, medac
One of the key advantages of this solution is the ability to independently add new processes to the system and manage their workflows in detail, which has significantly reduced our dependence on suppliers. The system’s ability to efficiently handle our complex approval processes is also a major benefit.”
Jiří Rokos
IT manager, Lactalis
eDoCat DMS – Awards
eDoCat DMS – Features
A highly versatile system for storing and managing the lifecycle of any corporate document
A repository of contracts, directives, offers, templates and other documents
Content indexing for full-text search
Document workflow management
Supporting ISO and GDPR processes
Integrated with email boxes, data boxes and the contract register
Integrated into other systems (accounting, CRM, PLM, ERP…)
Automatic document shredding
Process automation
Data mining